First Cross Ltd v Teasdale and others
(Before Mr Justice McNEILL)
Rent Act 1977 — Statutory appeals against decisions of a rent assessment committee — Tribunals and Inquiries Act 1971 — Appeal against decision in respect of tenancies of furnished flats raised question as to true construction of a covenant by tenants to keep the flats ‘in good and tenantable condition’ — Appeal in respect of tenancies of unfurnished flats raised questions of importance as to the application of section 71(4) of the 1977 Act (cases where a rent may be entered in the register as a variety amount) — ‘Tenantable condition’ — Tenants’ liability under covenant held to be equivalent to the duty of using the premises in a tenant-like manner as explained in Warren v Keen — Landlord’s appeal in respect of tenancies of furnished flats dismissed — In the case of the unfurnished tenancies the committee, claiming to exercise a ‘residual discretion’ under section 71(4), refused to direct that the rents should be registered as variable — Committee considered that the variation provisions would result in unfairness as between tenants of different flats and that tenants could be called upon in a single year to contribute to heavy capital expenditure, such as rewiring and replacement of lifts, boilers and other major items — Judge rejected committee’s reasoning and conclusion — Judge considered that committee were wrong in claiming a residual discretion to look beyond the contract between a particular landlord and tenant; that they were wrong in regarding the list of items which might give rise to variable contributions as part of the ‘terms as to the variation’, which referred only to provisions for the assessment and payment of contributions; and that the committee had produced no calculation of the costs of repairs and maintenance — The judge expressed the view that the provisions in Schedule 19 to the Housing Act 1980 were relevant in considering whether terms as to variation were reasonable — Appeal in relation to the unfurnished tenancies allowed and matter remitted for reconsideration — Decision upsets some existing assumptions in regard to the determination of variable rents
These were
appeals under section 13 of the Tribunals and Inquiries Act 1971 from decisions
of a committee of the London Rent Assessment Panel in respect of furnished and
unfurnished flats at Park West, Edgware Road, London W2. The appellants were
Firstcross Ltd, the landlords of the flats in question. In the case of the
furnished flats there were nine tenants who were respondents; in the case of
the unfurnished flats, five tenants were respondents.
Mota Singh QC
and J Thom (instructed by C M Alfille & Co) appeared on behalf of the
appellants; Paul Morgan (instructed by W J Jones) represented the respondents,
J A Teasdale, R O’Connor, G Markstein and D Wong; A Eker appeared in person;
Simon Brown (instructed by the Treasury Solicitor) appeared as amicus curiae.
Rent Act 1977 — Statutory appeals against decisions of a rent assessment committee — Tribunals and Inquiries Act 1971 — Appeal against decision in respect of tenancies of furnished flats raised question as to true construction of a covenant by tenants to keep the flats ‘in good and tenantable condition’ — Appeal in respect of tenancies of unfurnished flats raised questions of importance as to the application of section 71(4) of the 1977 Act (cases where a rent may be entered in the register as a variety amount) — ‘Tenantable condition’ — Tenants’ liability under covenant held to be equivalent to the duty of using the premises in a tenant-like manner as explained in Warren v Keen — Landlord’s appeal in respect of tenancies of furnished flats dismissed — In the case of the unfurnished tenancies the committee, claiming to exercise a ‘residual discretion’ under section 71(4), refused to direct that the rents should be registered as variable — Committee considered that the variation provisions would result in unfairness as between tenants of different flats and that tenants could be called upon in a single year to contribute to heavy capital expenditure, such as rewiring and replacement of lifts, boilers and other major items — Judge rejected committee’s reasoning and conclusion — Judge considered that committee were wrong in claiming a residual discretion to look beyond the contract between a particular landlord and tenant; that they were wrong in regarding the list of items which might give rise to variable contributions as part of the ‘terms as to the variation’, which referred only to provisions for the assessment and payment of contributions; and that the committee had produced no calculation of the costs of repairs and maintenance — The judge expressed the view that the provisions in Schedule 19 to the Housing Act 1980 were relevant in considering whether terms as to variation were reasonable — Appeal in relation to the unfurnished tenancies allowed and matter remitted for reconsideration — Decision upsets some existing assumptions in regard to the determination of variable rents
These were
appeals under section 13 of the Tribunals and Inquiries Act 1971 from decisions
of a committee of the London Rent Assessment Panel in respect of furnished and
unfurnished flats at Park West, Edgware Road, London W2. The appellants were
Firstcross Ltd, the landlords of the flats in question. In the case of the
furnished flats there were nine tenants who were respondents; in the case of
the unfurnished flats, five tenants were respondents.
Mota Singh QC
and J Thom (instructed by C M Alfille & Co) appeared on behalf of the
appellants; Paul Morgan (instructed by W J Jones) represented the respondents,
J A Teasdale, R O’Connor, G Markstein and D Wong; A Eker appeared in person;
Simon Brown (instructed by the Treasury Solicitor) appeared as amicus curiae.
Furnished
flats
Giving
judgment on March 29 1982 in relation to the furnished flats, McNEILL J said:
These are appeals under section 13 of the Tribunals and Inquiries Act 1971
against decisions of the rent assessment committee of the London Rent
Assessment Panel in two classes of case relating to tenancies in the same
premises. The appellants are the landlords of self-contained flats in a
purpose-built block, dating from the 1930s, called Park West, Edgware Road,
London W2.
The two
classes of case are these. The first class is cases where the tenancies are
tenancies of furnished flats and the second class is cases where the tenancies
are tenancies of unfurnished flats. The first class may conveniently be
described as the furnished case and there are nine respondents in all, the
first of whom is Mr Garas. There are five respondents in the second class, the
first of whom is Miss Teasdale. It is right to say that the case of Mr Falgas,
who is in the second class, is not an effective matter as proceedings were not
served upon him. The two classes of case were heard consecutively by the rent
assessment committee and were then heard together, by consent, before this
court.
I deal first
with the first class, which is the furnished tenancies. The standard form of
tenancy between the appellants’ predecessors and each of the respondents in
this class provides for a short let of three months or less at a fixed rent.
The letting included, as is obvious from the class title, the use of items of
furniture and furnishings and the benefits of services and amenities provided
by the landlords.
The only issue
for consideration in this class of case is the proper construction of the
provisions of the tenancy in so far as they deal with repair. Clause 1 of the
written agreement reads as follows:
The Tenant
hereby agrees and warrants as follows: . . . (n) To keep the flat and the said
fixtures fittings appurtenances and items at all times in good and tenantable
condition throughout the said term (allowing only for reasonable use thereof
and damage by accidental fire) and not to cut maim or injure the same or any
part thereof nor to make any alteration or addition thereto.
Clause 1(r) is
also material. It reads as follows:
At all times
during the said term to permit the Landlords and its workmen agents and others
duly authorised to enter the Flat in order to examine the condition thereof or
of anything therein or the use to which the same may for the time being be put
and in order to do any work of repair or other works thereto or to the Building
or for any other reasonable and proper purpose.
For
completeness, I will read clause 8 of the ‘General Regulations Relating to the
Building,’ which are annexed to the agreement. It reads:
If any damage
shall be done to the Flat, passages, landings, stairs, passenger or service
lifts or entrance hall by the carrying in or removal of goods to or from the
Flat, the Tenant shall pay for making good the same and also for any damage
done to other tenants of the Building.
When the rent
assessment committee proceeded to determine the fair rent of the furnished
lettings, they applied section 70(1) of the Rent Act 1977, which reads as
follows:
In
determining, for the purposes of this Part of this Act, what rent is or would
be a fair rent under a regulated tenancy of a dwelling-house, regard shall be
had to all the circumstances (other than personal circumstances) and in
particular to (a) the age, character, locality and state of repair of the
dwelling-house, and (b) if any furniture is provided for use under the tenancy,
the quantity, quality and condition of the furniture.
I ought to
interpolate that it is conceded that the tenancies in both classes are
regulated and, in each case, the dwelling-house is a flat in Park West.
88
Section 70(3)
provides:
There shall
be disregarded — (a) any disrepair or other defect attributable to a failure by
the tenant under the regulated tenancy or any predecessor in title of his to
comply with any terms thereof.
That also
applies for disregarding improvements carried out and, indeed, improvements to
furniture.
The essential
issue which arose for determination by the committee in these cases was the
extent, if any, of the repairing obligations of landlord and tenant under the
respective agreements with the respondents.
In paragraph
47 of their conclusions and reasons, the committee said this:
In arriving
at their determination in respect of the subject flats, the committee had
regard to all the relevant factors including floor level, aspect, layout,
provision of furniture and state of repair and the fact that section 32 of the
Housing Act 1961 applied to all the tenancies. They also had regard to the
terms of the tenancy agreements which have been interpreted differently in
practice by each of the landlord’s witnesses and the tenants. The agreements
did not provide for any specific repairing or decorating liability on the part
of the landlord. All were agreements for periods of well under six months
thereafter renewable from month to month. Counsel for the landlord argued that
clause 1(n) in the standard form of agreement, in the absence of any express
liability, placed an obligation on the tenant to put the flats into tenantable
repair and decoration. The precise term in clause 1(n) put an obligation on the
tenant ‘to keep the flat and the said fixtures, fittings appurtenances and
items at all times in good tenantable condition throughout the said term
(allowing for reasonable use thereof and damage by accidental fire) . . . ‘
etc. The committee did not think the cases cited by counsel could be applied
directly to the subject case. The judgment in Proudfoot v Hart (1890)
25 QBD 42 dealt with the interpretation of a term within a three-year lease to
keep a house in ‘good tenantable repair’. In that case a common law principle
was confirmed that a term did not make a tenant bound to do repairs which were
merely decorative unless the decorations had worn out to such an extent that
the condition of the premises had become such as not to satisfy a reasonably
minded tenant of the class that would be likely to take the premises, that the
property was no longer reasonably fit for occupation. Again in the case of Warren
v Keen [1953] 2 All ER 1118 it was stated that apart from express
contract a weekly tenant owed no duty to the landlord to keep the premises in repair.
In arriving at their decision, the committee had to look at the original terms
of the tenancy agreement, which by their nature were not intended to be of long
duration. The fact that the original nature of the tenancies had altered,
because they were or had become regulated tenancies, did not in the committee’s
view alter the situation in relation to any of the terms in the agreements.
They therefore based their assessment of the fair rent having regard to the
state of repair and decoration of the flats in the absence of any express
obligation on either party to the agreement to carry out internal repairs and
decorations but having regard to the tenants’ common law liability to keep the
premises in a tenant-like manner and the landlord’s liability under section 32
of the Housing Act 1961.
Basing
themselves upon those considerations in relation to repairing liabilities on
the one side and the other, if any, they arrived, taking into account all the
other relevant circumstances, at the fair rent which was registered for the
premises.
Section 32 of
the Housing Act 1961 places upon the lessor of a dwelling-house, in
circumstances which apply here, various obligations such as, for example, the
repair of the structure and exterior of the dwelling-house, the keeping in
repair and proper working order of installations for the supply of services,
such as water, gas, electricity, sanitation, space heating and so on. Without
reciting them in detail, those are the obligations to which the committee
referred when dealing with the landlords’ responsibilities.
It was sought
to be said on behalf of the landlords that clause 1(n) places upon the tenants
an obligation to keep ‘in repair’. I put those words in inverted commas because
I shall have to explain how the matter was put in a little more detail. It was
set out fairly by the committee in the words I have already read, which are:
‘Counsel for the landlord argued that clause 1(n) in the standard form of
agreement, in the absence of any express liability, placed an obligation on the
tenant to put the flats into tenantable repair and decoration.’
Therefore, the
question is this: Can those words in clause 1(n) ‘to keep . . . in good and
tenantable condition throughout the said term’ be read as ‘to put the flats
into tenantable repair and decoration’?
Mr Mota Singh
and Mr Thom, each of whom addressed me on behalf of the landlords on this
particular aspect of the case, reminded me that in Proudfoot v Hart
(1890) 25 QBD 42 the words ‘to keep in good tenantable repair’ also imply an
obligation to put the premises into good tenantable repair and seek to extend
that to a clause in the terms of clause 1(n), whether it has the meaning
contended for or some lesser meaning. I do not, on the view I have formed of
clause 1(n), find it necessary to decide whether clause 1(n) is a ‘put and
keep’ provision or simply a ‘keep’ provision.
The case of Proudfoot
v Hart (supra) was a case where the agreement was to keep the
premises in good tenantable repair and to leave the same at the expiration of
the term. The Court of Appeal took the view that the tenant’s obligation was to
put and keep the premises in such repair as, having regard to the age,
character and locality of the house, would make them reasonably fit for the
occupation of a tenant of the class likely to take them.
The matter was
considered by Lord Esher MR in a passage at p 53, where he deals with the
extent of the obligation to put and keep premises in tenantable repair, and by
Lopes LJ at p 55. I think it is sufficient to take one sentence from the
judgment of Lopes LJ to illustrate the meaning of ‘good tenantable repair’. He
said:
That
expression appears to me to mean such repair as, having regard to the age,
character, and locality of the house, would make it reasonably fit for the
occupation of a reasonably minded tenant of the class who would be likely to
take it. I do not say that there is anything new in this definition; but it
appears to me a good definition as the result of the authorities which have
been referred to by the Master of the Rolls.
The matter was
further considered in the case of Warren v Keen [1954] 1 QB 15
where the Court of Appeal were concerned with a weekly tenant. They came to the
conclusion that a weekly tenant is not under a general covenant to put and keep
the premises in repair. His only duty is to use the premises in a husband-like
or tenant-like manner. I think that it will be immediately clear from that
citation that a distinction is to be drawn in law between a phrase such as
‘good habitable repair’ and the phrase used here which is ‘good tenantable
condition’. Denning LJ, as he then was, dealt with the meaning of the phrase
‘husband-like or tenant-like’ as it fell to be considered in the course of his
judgment. He said:
Apart from
express contract, a tenant owed no duty to the landlord to keep the premises in
repair. The only duty of the tenant is to use the premises in a husband-like,
or what is the same thing, a tenant-like manner. That is how it was put by Sir
Vicary Gibbs CJ in Horsefall v Mather (1815) 5 C & P 239 and
by Scrutton LJ and Atkin LJ in Marsden v Edward Heyes Ltd [1927]
2 KB 1. But what does ‘to use the premises in a tenant-like manner’ mean? It can, I think, best be shown by some
illustration. The tenant must take proper care of the place. He must, if he is
going away for the winter, turn off the water and empty the boiler. He must
clean the chimneys, when necessary, and also the windows. He must mend the
electric light when it fuses. He must unstop the sink when it is blocked by his
waste. In short, he must do the little jobs about the place which a reasonable
tenant would do. In addition, he must, of course, not damage the house,
wilfully or negligently; and he must see that his family and guests do not
damage it: and if they do, he must repair it. But apart from such things, if
the house falls into disrepair through fair wear and tear or lapse of time, or
for any reason not caused by him, then the tenant is not liable to repair it.
That seems to
me to be an apt description of the sense of clause 1(n) of the relevant
agreement. The obligation there placed on the tenant seems to conform precisely
with those illustrations of the duty set out by Lord Denning in the passage to
which I have just referred. Also, the words of exemption seem to me to accord
with those illustrations because the tenant, under this agreement, is not to be
liable for conditions which arise through reasonable use of the premises as
tenant; nor through damage by accidental fire and he has put on him under
clause 8 of the general conditions, a specific obligation which, in my view, it
would not have been necessary to impose if there were a general obligation,
under clause 1(n), to put and keep in good tenantable repair. Although both Mr
Mota Singh and Mr Thom have sought to say that these words impose or imply a
higher duty than that which was canvassed by Lord Denning in Warren v Keen
and that some support can be found for such a wider duty in the words of
Somervell LJ in the same case, I find it difficult to spell out of what is at
best a reservation of a possibility by Somervell LJ, at p 18, any contention
strong enough to support what Mr Mota Singh and Mr Thom contend.
The realities
in this case are short and simple. It was suggested by the landlords’ surveyor
that, in the cases of certain flats, there were certain deficiencies in the
decorative condition of the rooms. Paragraph 12 of the landlords’ surveyor’s
report is really the nub of the criticism on this point. Paragraph 11
introduces the matter by saying: ‘The tenants are responsible for keeping the
interiors of the89
flats and the furniture provided (fair wear and tear excepted) in good and
tenantable repair and condition subject to the provisions of section 32 of the
Housing Act 1961.’ I have commented on
what I regard as the inappropriate insertion of the word ‘repair’.
Paragraph 12
says:
Whilst
carrying out my inspections I found that the internal decorations in some of
the appeal flats have not been carried out for several years and this gave a
misleading impression of the standard of the accommodation. The committee will
no doubt be able to see the significant difference between these flats and
those where the tenants have complied with their decorating covenants. I have
therefore undertaken my valuations on the basis that the tenants have complied
with their repairing covenants and that the demised premises, the furniture
provided and the fixtures and fittings therein are in good and tenantable
repair and condition but subject to section 32 and section 33 of the Housing
Act 1961. However, any improvements carried out by the tenants otherwise than
in pursuance of an obligation to the landlords under the terms of their leases
have been disregarded in my fair rental valuation.
That is the
foundation of the two sides to the landlords’ submission here. I have already
dealt with the first one, which is that there is a repair obligation. The
second submission, which is the other side of the coin, is that under section
70(3)(a) one of the disregarding matters is disrepair or other defect
attributable to a failure by the tenant, under the regulated tenancy to comply
with the terms of the tenancy.
Having
expressed a view that there is no term requiring repair, disrepair does not
fall to be disregarded. In my view, on the whole of the material which is
available, there is no ground for saying that the committee was in error or
rendered itself subject to review in relation to the furnished tenancies. I
ought to say that in respect of those matters, in addition to the submission of
Mr Morgan for certain of the tenants in both classes of case, and Mr Brown, as
amicus, I heard submissions from Mr Eker, the second respondent in this appeal.
I have dealt with the matter in this way to indicate that, on this part of the
case, I have come to the conclusion that the decision of the committee was not
erroneous and ought not to be reviewed and will not be set aside. I have come
to the decision in that way so that those who are tenants in furnished
accommodation can have an immediate answer to the question. So far as the
unfurnished tenants are concerned, I think it would be right to reserve my
decision on that part of the case and give it at a later date.
Unfurnished
flats
Giving
judgment on April 6 1982 in relation to the unfurnished flats, McNEILL J said:
The second class of case, that is to say the unfurnished tenancies, creates
greater difficulties. Here again there are written agreements. The flats in
question were let for terms of years, for example, in the first, fourth and
fifth respondents’ cases for 71/2 years from June 4 1961, December 25 1962 and
September 29 1965, these respondents thereafter holding over. In the second
respondent’s case the agreement was for 51 years from September 9 1960.
Each agreement
provided for the payment of rent and for further sums described as ‘further and
additional rent’. I read the relevant clauses from the first respondent’s
agreement. Paragraph 2, so far as material, reads:
THE Lessee
HEREBY COVENANTS WITH THE Lessor as follows that is to say:
(1) To pay
the reserved rent at the time and in manner aforesaid without any deduction
whatsoever (except Landlord’s Property Tax)
and then typed
in on that agreement, though this is not necessarily common to the other
agreements, are the words:
Rider C — (2)
To pay and contribute to the Lessor by way of further and additional rent a
proportionate part (to be determined in manner hereinafter described) of the
costs expenses outgoings and matters mentioned in the Fourth Schedule hereto.
The amount of such contribution shall be ascertained and certified by the
Lessor’s Managing Agents acting as experts and not as arbitrators once a year
on the Sixth day of April in each year . . .
The subclause
goes on to provide that the certificate ‘shall contain full details and figures
relating to all the component elements comprised therein’ and will supply a
copy to the lessee at his request and without charge. It continues: ‘AND the
said amount shall be calculated by multiplying the total of the said costs
expenses and outgoings by the rateable value of the Flat as at the said Sixth
day of April in each year and dividing the resultant sum by the aggregate of
the rateable values (as at the said date) of all the flats in the said
Building.’ The subclause then goes on to
provide, among other things, for interim payments.
Clause 2(8) of
the agreement puts certain obligations as to internal repair on the tenant,
that is to say to keep the flat and fixtures and fittings (I summarise, for the
detail is unimportant) well and substantially repaired and maintained.
Clause 6(1) is
the landlords’ repairing covenant and I read it so far as material: ‘THE Lessor
HEREBY COVENANTS WITH THE Lessee as follows: (1) SUBJECT to the payment by the
Lessee of the rents and the contributions herein before mentioned’ to maintain
and repair ‘(a) the structure of the said Building . . . (b) the sewers drains
channels water-courses gas and water pipes electric cables and wires and supply
lines . . . (c) the boilers and heating and hot water apparatus . . . (d) the
passenger lifts lift shafts and machinery’ and the common parts of the
building, stairs, passages etc, ‘(e) the boundary walls and fences . . .’
The landlords
further covenanted, subject as aforesaid, to clean and light the common parts,
to attend to the gardens etc and to provide constant hot water for domestic
purposes and, in the cold season, for central heating; to provide porterage and
refuse removal services and to insure the building, landlords’ fixtures and
fittings and service apparatus.
The Fourth
Schedule sets out in some 16 paragraphs what are described as: ‘Costs Expenses
Outgoings and Matters in respect of which the Lessee is to make a contribution’
that is to say under clause 2(2) of the agreement.
It is
unnecessary to go in detail through all 16 paragraphs. The more important ones,
for the purposes of this appeal, can be categorised under three headings as
follows: 1. Those which relate to services such as, for example, porterage
(para 5), common parts (para 6) and upkeep of gardens (para 13). 2. Those which
relate to the cost to the landlords of carrying out what might be called their
repair and maintenance obligations, for example the expense of maintaining,
repairing etc under the clause 6(1) obligation (para 1), the cost of periodically
inspecting, maintaining, overhauling, repairing and, where necessary, replacing
the whole of the heating and domestic hot-water systems and the lifts, lift
shafts and machinery (para 2), the cost of fuel for the hot-water boiler and to
operate the lifts (para 3), exterior decoration (para 7) and so on. 3. Those
which the committee chose to deal with separately, saying that they did not
come within the statutory category of services (whether rightly or wrongly has
not been argued before me) but that that did not of itself affect its decision,
that is to say the cost of insuring (para 4) and of creating a reserve fund
(para 16).
From the
foregoing analysis, it will be seen that the financial obligations of each
tenant of an unfurnished flat fell under two headings, the rent reserved and
the contribution for the Fourth Schedule items. It is to be noted that the
latter, conveniently described as a ‘variable’ contribution or charge, had been
accepted on two previous considerations of the fair rent of the premises by the
committee since 1968 as a proper element to be variable in the registration of
the fair rent.
When, however,
the committee came to its present decisions, now the subject of this appeal, on
May 14 1981, it declined to register that as variable and proceeded to
determine and to register as a fair rent a sum which included any sums payable
by the tenant for the Fourth Schedule items.
The machinery
by which the decision was reached is laid down in sections 70 and 71 of the
Rent Act 1977. I need not repeat section 70 save in so far as it requires
regard to be had to all the circumstances other than personal circumstances in
fixing a fair rent.
The relevant
subsections of section 71 are (1) and (4):
(1) The amount to be registered as the rent of
any dwelling-house shall include any sums payable by the tenant to the landlord
for the use of furniture or for services, whether or not those sums are
separate from the sums payable for the occupation of the dwelling-house or are
payable under separate agreements.
Subsections
(2) and (3) deal with rates. Subsection (4) reads:
Where, under
a regulated tenancy, the sums payable by the tenant to the landlord include any
sums varying according to the cost from time to time of (a) any services
provided by the landlord or a superior landlord, or (b) any works of
maintenance or repair carried out by the landlord or a superior landlord, the
amount to be registered under this Part of this Act as rent may, if the rent
officer is satisfied or, as the case may be, the rent assessment committee are
satisfied, that the terms as to the variation are reasonable, be entered as an
amount variable in accordance with those terms.
90
I remind myself
this is a regulated tenancy and that clause, by concession, falls to be
considered.
For these
purposes it is of interest to note that the Housing Finance Act 1972, by
section 90, defines ‘service charge’ in the following terms: ‘(12) ‘service
charge’ means any charge for services, repairs, maintenance or insurance, being
a charge which is payable as part of, or in addition to, the rent, and which
varies or may vary according to any costs (including charges for overheads)
incurred from time to time by or on behalf of the landlord or any superior
landlord.’
As will be
seen from the provisions of section 71(4) of the Act of 1977, a division is to
be made between the two types of ‘service charges’, that is to say in (a) any
services provided by the landlord or (b) any works of maintenance or repair
carried out by the landlord. It must be presumed that Parliament intended to
differentiate between those two in the 1977 Act. The only sensible difference
on the facts of the present case which I can or have been invited to discern is
that between the first and second categories of charges, to which I have
already referred, in the 16 paragraphs of the Fourth Schedule to the agreement.
While the first category can, without straining language, be regarded as
‘services’, the second is plainly works of maintenance and repair.
Now while in
the vast majority of cases there may be no difficulty in terms of valuation in
ascertaining the rental value of the premises so as to include both the
occupation element and the first category ‘services’ element, and so producing
a fair rent for premises where these two factors alone apply (and to these
common form, run-of-the-mill valuation principles can apply), problems
undoubtedly may arise when questions of repair and maintenance are involved. To
take only the simplest of examples, to adduce true comparisons between one and
another block of flats with differing repair and maintenance obligations on the
lessor and lessee is bound to create difficulties, and indeed raises doubts as
to whether the comparable is truly a comparable at all.
The approach
to the proper construction and application of section 71(4) in the context of
section 71(1) in the present case must recognise not only that the relevant
tenancies are regulated, but also that the sums payable by the tenants to the
landlords include, under the agreements, sums varying according to the cost
from time to time both of services provided by the landlords and of any works
of maintenance or repair carried out by the landlords.
Accordingly,
the committee must begin with the contractual bargain freely entered into by tenants
who cannot be regarded here as disadvantaged and who are able, as here, to call
on professional advice and assistance in connection with their agreements. In
that context, of course, the rent officer and the committee are entitled to
vary, as it were, the terms of the agreement by fixing and registering the
‘fair rent’.
Next,
subsection (1) makes it clear that the amount of the registered rent shall
include any sums payable for services, whether or not such sums are separate
from the sums payable for occupation, but are given the power by subsection (4)
to vary that approach in an appropriate case where they are satisfied that the
terms as to the variation are reasonable.
Such a
determination, that is the latter determination, must necessarily, in accordance
with the decision in Associated Provincial Picture Houses Ltd v Wednesbury
Corporation [1948] 1 KB 223, take account of all relevant factors, must not
take into account irrelevant factors and must be a decision to which a sensible
tribunal, properly directing itself as to the matters which it should take into
consideration, could reasonably come.
That being so,
what is the duty of the rent assessment committee? Its statutory function is to determine the
amount to be registered as the fair rent and it may, if satisfied that the
terms of the tenancy as to variation are reasonable, enter an amount variable
in accordance with those terms in respect of sums payable to the landlord for
services provided or for works of maintenance or repair carried out by him.
Thus from an obligation to register as the fair rent a sum inclusive of sums
payable for services, there is a discretionary power to include in the fair
rent an element of a variable amount for services where satisfied that the
terms as to the variation are reasonable.
It is
necessary now to look at the actual determination of the committee to see what
it was that it decided and, where possible, the material upon which the
decision was made.
The relevant
passages are to be found in paragraphs 40 and following of the decision.
Paragraph 40, which is to be found on p 36 of exhibit PMH 1 to the affidavit of
Philip Mark Hargreaves, reads as follows under the heading
Conclusion and
Reasons. 40. Before proceeding to consider the valuation evidence, the committee
had to decide whether or not the terms as to variation set out in clause 2(2)
and the Fourth Schedule in the lease under consideration, were reasonable in
accordance with section 71(4) of the Rent Act 1977. The full extent of the
provisions relating to the variable clause were carefully examined as well as
the means by which excess service and maintenance charges could be served on
the lessees. The fact that a number of items included in the Fourth Schedule,
for example, insurance and the liability to contribute to a reserve fund, did
not come within the definition of section 71(4) did not in the committee’s view
in itself make the whole clause unreasonable. Although the leases provided a
method for calculating the excess charge, the evidence showed that it had not
in fact been operated in accordance with the terms.
41. Against
that background, the committee were of the opinion that, in examining the
variable clauses set out in 2(2) and the Fourth Schedule, the word ‘may’ in
section 71(4) of the Rent Act 1977 entitled them to exercise a residual
discretion and look at the terms of the tenancies in a wider context and not
merely to the clauses within the isolation of a single contract. In the
committee’s view, the correct operation of the variable terms in the present
case, where substantial works were still in progress, could not only make the
fair rent unfair in relation to similar flats in the same building but could
also, quite arbitrarily, in any year during the course of a period of
registration, have the effect of significantly distorting the rent officer’s or
rent assessment committee’s assessment of the fair rent. In the present case, a
tenant could be called upon to pay his contribution in respect of expenditure, however
reasonably incurred, on items such as rewiring, replacement of lifts and
boilers and other major costs as set out in the Fourth Schedule. The fact that
maintenance costs had not in fact been charged in the last two years in itself
cast doubt on the practicability of the operation of the variable clause. Also
the intention had been expressed on behalf of the landlords that regulated
tenants were unlikely to be charged with such costs, but, neither this nor the
previous practice provided any guarantee that charges would not be claimed in
the future in accordance with the provisions of the agreement.
42. Therefore
in the light of all the circumstances of the present case, the committee
considered that the terms as to variation were so far reaching that they were
rendered unreasonable in relation to the subject regulated tenancies. They
therefore direct that the amount within the fair rent which is attributable to
the provision of services shall hereafter be fixed. In so doing, the committee
took full account of the effect of the clauses and the fact that certain items
will continue to operate in accordance with the terms of the tenancies.
At a later
stage in this judgment I shall continue with paragraph 43 of the decision.
The first
point which I have to consider upon those paragraphs which I have read is
whether the committee was right to arrogate to itself a ‘residual discretion’
(as it describes it) based solely on the word ‘may’ in section 71(4) of the
1977 Act.
By way of
background, counsel for the appellants drew attention to section 67 of the Act,
the effect of which is that a fair rent, when registered, is open to review
only after two (then three) years. Accordingly, the discretion, whatever its
extent, is directed only to a determination for what may well be — indeed is
likely to be — a limited future period.
The difference
between the parties is illustrated in the papers. The landlords’ expert
witness, Mr Adamson, put the matter in this way in his report which was before
the committee: ‘Therefore, I am of the opinion that the fair rental values of
appeal flats as at March 12 1980, vacant and to let on the terms of the current
regulated tenancies and subject to a three-year term with the relevant phasing
provisions’ — that is to say under section 55 of the Act — ‘inclusive of the
costs of services (subject to variation) but exclusive of rates, and excluding
allowances, are as follows.’ He then
dealt with the details. The committee, on the other hand ‘. . . had regard to
the fact that the rents determined would no longer vary in respect of items of
maintenance and services coming within the definition of section 71(4) of the
Rent Act 1977,’ but did not specify what part of the noted amount or the
service element in the rent so determined was assessed to provide over the
three years until the next review for the then unascertained maintenance and
repair costs.
While,
therefore, there may be no difficulty for a surveyor or the committee properly
advised or advising itself to cross a two-or three-year period in determining
in the fair rent the value of the ‘normal’ services, that is to say those in
the first category previously referred to, it is much more difficult, even if
possible, to ascertain two or three years in advance the costs of repairs and
maintenance which may be incurred. Certainly this cannot be ascertained either
by reference to rents of comparable premises unless subject to similar
repair and maintenance obligations both in fact and in terms of the contractual
obligations of the parties or by reference to professional advice or their own
expertise referable both to the subject premises and premises identified, if
that can occur, as truly comparable.
The residual
discretion which the committee says it has and which it was entitled to
exercise was to ‘look at the terms of the tenancies in a wider context and not
merely to the clauses within the isolation of a single contract’. If that
merely meant that the committee may look at true comparables as a means to
assist it to assess the fair rent of a subject tenancy, no one could quarrel
with it, but it is wholly unnecessary to say it and it certainly does not
justify the phrase ‘residual discretion’; that is a run-of-the-mill valuation.
The following
words make it clear, however, that that is not what was meant. When the
committee determined to look ‘not merely at the clauses within the isolation of
a single contract’ it indicates that it was, in my view, going outside its
statutory power to determine as between landlord and tenant the fair rent (whether
inclusive or with a variable clause) to be registered. It is, however, the next
succeeding words, which I have already set out, which put the matter beyond
question. The committee said, in paragraph 41: ‘In the committee’s view, the
correct operation of the variable terms in the present case . . .’.
This appears
to assume that the committee has some sort of umbrella-like discretion or
jurisdiction over, in this case, the whole block by which it may, because at
any one point of time or in any one year, work in progress may have benefited
or, on the contrary, adversely affected some but not all of the tenants,
disapply (or treat as unreasonable) an apportionment of costs in accordance
with the terms of variation in clause 2(1) in respect of any one tenancy. When
it is remembered that the blocks contain both furnished and unfurnished flats
and tenancy agreements both with and without the variable clause for different
terms of years or occupied by tenants holding over under the statute, it will
be seen how inappropriate the umbrella image is. It necessarily fails to
recognise existing inequalities in the different tenancies. It also disregards
completely, though this is by no means conclusive in this type of social
legislation, the contractual obligations into which the parties have entered.
Furthermore,
to assume, as this committee appears to have done, that there is some sort of
ideal fair rent for the subject premises (or it may be — it is far from clear
from its decision — for all or some of the flats in the same block) against
which by the exercise of a residual discretion the potential effect of the
variable clause is to be measured, seems to me to be embarking on the statutory
exercise from the wrong start line. The proper approach, as it seems to me, is first
to value the ‘occupation’ element in the rent of the subject flat, next to
consider the services provided by the landlord (what I have called ‘the first
category’) and to determine whether or not the contractual terms for that
variation are reasonable and, if not, to assess, having regard to all the
relevant circumstances, the annual rental value to be attributed to them as
part of the ‘service’ element to be included in the inclusive fair rent.
Finally to consider, as section 71(4) requires, the cost of the landlord’s
maintenance and repair obligations when chargeable to the tenant. There is, as
I see it, no room here for any so-called ‘residual discretion’. The statutory
exercise in relation to each subject flat is an exercise in valuation subject only
to this, that in relation to both limbs of section 71(4) the committee has to
consider whether or not the contractual terms for a variable amount are, as
between the landlord and the tenant, reasonable and, if not, what sum is to be
included in respect of the annual cost of the relevant items in the inclusive
fair rent.
Both Mr Brown
and Mr Morgan contended for a wider interpretation of the word ‘may’ in section
71(4). I accept the distinction drawn between the obligation placed on the
committee by the word ‘shall’ in section 71(1) and elsewhere in the Act and
schedules and the word ‘may’ in section 71(4), but this does not remove the
obligation on the court to determine what, if any, limits are placed on the
power or discretion vested in the committee by the word ‘may’. I have already
indicated my view that it is inappropriate to regard it as a residual
discretion.
In my view,
the word can only be construed in the context of this legislation on the Wednesbury
principle, that is to say, in relation to each tenancy agreement between
each landlord and tenant, is there material on which the committee could
properly and reasonably determine, taking into account all the relevant
considerations and disregarding none, that the terms upon which the charges or
contributions for certain items of expenditure by the landlord under the
contract, the cost of which is recoverable from the tenant, which costs may be
variable from year to year, are assessed are unreasonable? Put in another way, so far as the present
cases are concerned, was there any material relevant to any particular letting
upon which the committee could not have been satisfied that the terms of
variation were unreasonable?
As I read the
subsection, the committee has no power to determine that the existence of a
clause in a regulated tenancy providing for variable sums to be payable by the
tenant to the landlord is itself unreasonable. That is a matter of contract
between the parties unaffected by the words of the section. All that the
committee has power to do is determine whether or not the terms as to
the variation are reasonable and it is the committee’s satisfaction upon this
matter which, under the Wednesbury principles, falls to be considered by
way of judicial review.
In approaching
this question I am, as I understand it, bound as a matter of law to accept, on
the authority of the decision of the Court of Appeal in Finchbourne Ltd v
Rodrigues [1976] 3 All ER 581 that the operation of a variable
contribution clause is, in any event and as a matter of law, limited by a ‘fair
and reasonable’ condition. It follows from this that a necessary assumption
in the landlord’s favour is that the variable contribution clause will not be
operated otherwise than fairly and reasonably.
From that
decision it is necessary to cite only three passages. The first one is from the
headnote where it is recorded that it was held:
The appeal
would be dismissed for the following reasons . . . (ii) It could not have been
intended between the parties that the plaintiffs should have an unfettered
discretion to adopt the highest conceivable standard of maintenance for the
block of flats and to charge the tenant with the cost thereby incurred.
Accordingly, in order to give business efficacy to the lease, a term was to be
implied that the cost recoverable from the defendant should be ‘fair and
reasonable’.
That editorial
note is consistent with the judgment of Cairns LJ at p 586H where he says this:
However, I
will express my opinion briefly on the second point. Is there an implication that
the costs claimed are to be ‘fair and reasonable’? It is contended that no such implication is
necessary to give business efficacy to the contract. Passages from the speeches
in the House of Lords in the recently decided case of Liverpool City Council
v Irwin [1977] AC 239 are referred to as the most recent statement
of the principles on which terms can be implied. Taking the strictest of tests
on that matter, I am of opinion that such an implication must be made here. It
cannot be supposed that the plaintiffs were entitled to be as extravagant as
they chose in the standards of repair the appointment of porters etc. Counsel
for the plaintiffs said that there would come a point without any implied term
where the costs might be so outlandish as not to come within the description of
the seventh schedule at all. In my opinion, the parties cannot have intended
that the landlords should have an unfettered discretion to adopt the highest
conceivable standard and to charge the tenant with it. Stress is laid on the
provision that, in so far as the fees payable to the managing agents were
included, it was expressly provided that it was to be a ‘reasonable and proper
fee’. There was a special reason for drawing attention to this, seeing that the
agents themselves were to be the certifiers. It is not, in my view, a case
where the expression of one amounts to an exclusion of the other.
He took the
view that the trial judge had arrived at the right conclusion and would dismiss
the appeal.
Orr LJ agreed
that the appeal should be dismissed for the reasons given by Cairns LJ. In the
course of his short judgment, set out at p 587, he set out the Eighth Schedule
to the lease providing:
that the
amount of the lessee’s contribution ‘shall be ascertained and certified by the
lessors’ managing agents acting as experts and not as arbitrators’.
a phrase which
reflects that in the instant tenancy agreement:
Where, as
here, the managing agent is an estate agent, two matters very much within his
expertise are what work is reasonably required to be done in order to comply
with the terms of the lessors’ obligations under the lease, and what is the
reasonable cost of such work, but merely to add up the figures of expenses
incurred on the work done does not call for expertise.
Browne LJ delivered
an assenting judgment. He pointed out that in a clause such as that ‘The
intention clearly was that the tenant should be entitled to rely on the
expertise of . . . a third person.’
Mr Mota Singh
also contended that the provisions of Schedule 19 to the Housing Act 1980 —
replacing, by way first of sections 90 to 91A of the Housing Finance Act 1972
(I interpolate to say that91
section 91A would not have been relevant here as it did not apply to regulated
tenancies) — were yet another limitation on the committee’s power to consider
the reasonableness of a variation term.
Paragraphs 2
to 6 of the Schedule apply only to terms permitting variable charges for
services (see para 1), but when applicable limit the amount payable under such
terms to ‘no greater amount . . . than is reasonable’ (para 2(a)) where the
charges are payable before the costs are incurred and for adjustment after they
are incurred and, further, for costs to be taken into account only to the
extent that they are reasonably incurred and only if the services or works are
of a reasonable standard.
These
provisions only apply (para 15) when the amount registered under section 71 of
the Act is entered as a variable amount.
Mr Brown
contended on this that, merely because terms of variation, if registered as
variable under registration of the fair rent, were subject to statutory
control, this did not entitle the landlords to say that, therefore, the terms
of variation were themselves reasonable; as he put it, terms of variation are
not made the more reasonable because the effect of statutory provisions
applying after registration is to cure or ameliorate existing elements of
unreasonableness. This, therefore, cannot be used to decide whether or not to
register a variable amount.
Having regard
to the conclusion which I have reached and which I shall state shortly as to
the meaning of the words ‘The terms as to the variation’, I cannot accept Mr
Brown’s argument. It seems to me that if the committee is looking at ‘terms as
to the variation’, as I understand those words, to see whether or not they are
reasonable and to determine whether or not, therefore, they should be
registered as variable, the committee must also look at the statutory
limitations on the effect of those words if a variable amount is entered in the
registration of the rent. This task this committee here never undertook.
However, when
I come to the construction of the words ‘the terms as to the variation’ and the
committee’s test of their reasonableness in any particular case, the words of
Schedule 19 are very important.
Before I do
that, I must refer to one other authority which was drawn to my attention. I am
not persuaded by the references to O’May v City of London Real
Property Co Ltd [1982] 2 WLR 407 that considerations there tending to show
that short-term tenants ought not to be saddled unforeseeably with heavy
capital expenditure are relevant here.
The point is
succinctly made in the passage from the judgment in the Court of Appeal of
Buckley LJ, cited with approval by the Lord Chancellor, Lord Hailsham, at p
415. That case concerned an application by the tenant of commercial premises
for a new lease under section 35 of the Landlord and Tenant Act 1954. The
landlord’s proposals for the new tenancy included a departure from the old
tenancy agreement in so far as he sought to impose on the tenant an obligation
not in the old tenancy agreement, to the terms of which the court was required
by the section to have regard, to repay the landlord certain costs of repair
and maintenance. In return the tenant was to have some reduction in rent and
the landlord would get a clear lease by which the building became more valuable
and more easily disposable. It was held that such a departure, imposing a new
obligation on tenants, whose interest was limited, could not be sanctioned.
That case is a very long way from this.
What then is
meant by ‘the terms as to the variation’?
What is the task of the committee (or indeed the rent officer) in
considering whether or not it is satisfied that those terms are reasonable?
First of all,
I exclude from present consideration, as the committee did, the two items in
the Fourth Schedule to the tenancy agreement dealing with insurance and the
reserve fund to which I have already referred; pausing only to note that there
is a further definition of the service charge in Schedule 19(1) as ‘an amount
payable by the tenant of a flat as part of or in addition to the rent which is
payable directly or indirectly for services, repairs, maintenance or insurance
or the landlords’ costs of management . . .’, the last seven words of which
make me wonder if the committee was right to exclude them from consideration,
even on the view it formed as to the meaning of ‘terms of the variation’. There
is no suggestion in the decision that it allowed for such items which would, to
some extent, increase the rent fairly payable even if for a fixed sum. However,
this point was not argued before me and I make no finding upon it.
Secondly, Mr
Mota Singh for the appellants does not contend that if the issue had related
solely to the first category of the 16 Schedule Four items, what can be called
‘services’ in the common or garden sense, he could argue that the rent could
not sensibly be fixed to include such items over a two-or three-year period.
What, then, is
the position in relation to the cost of repairs and maintenance? If the material words of section 71(4) are
isolated in giving, as it were, highlights, the answer seems to me to become
clear. I read those words so highlighted: ‘Where . . . the sums payable . . .
include any sums varying according to the costs from time to time of . . . any
works of maintenance or repair carried out by the landlord . . . the amount to
be registered . . . as rent may . . . if the . . . committee are satisfied that
the terms as to the variation are reasonable, be entered as an amount variable
in accordance with those terms’.
Variable sums
are permissible for items, the cost of which may vary, but only when the
committee is satisfied that the terms as to variation are reasonable.
I do not
consider that on a proper construction of the agreements here the list of items
chargeable at variable costs (that is to say at the least the second category
of recoverable charges in Schedule Four) is itself open to attack. The list of
items which may invoke variable contributions is not itself a ‘term as to the
variation’. The only terms as to variation upon which a decision as to
reasonableness is open to the committee are those, on the instant agreements,
which provide for the assessment and payment of the variable contributions.
This, as I
read the decision, is the very task upon which this committee did not
embark. Alternatively, if it did, it did not conclude by asking itself the
right question. In the further alternative, if it did, there was no material at
all upon which it could reach the conclusion which it did.
In so far as
it is possible to untangle a process of reasoning from paragraphs 40, 41 and 42
of the committee’s decision, it would appear that, firstly, from inappropriate
and substantially undisclosed reputed comparables it assessed notional fair
rent for the subject premises on, it must be assumed, the basis of excluding
variability in service charges of both the section 17(4)(a) and (b) varieties.
Next, it is to
be noted that the committee had no evidence, and did not seek to elicit, from
the appellants’ surveyor any valuation on the basis that a ‘variable’ clause
would not be acceptable or on any basis other than an ‘including a variation
clause’ basis (as I have already read from his report), and the surveyor does
not appear to have had his mind directed to the possibility that the committee
might have been minded to reach the conclusion which it did or to deal in
evidence with the ‘reasonableness’ of the ‘terms of variation’, whether as
understood by the committee or as interpreted in this judgment, or to provide
any valuation which would have assisted the committee in reaching the
conclusion it did in making a fair rent inclusive of the costs wholly
unascertained of maintenance and repair.
I have been
wholly unable to discover in the committee’s records of submissions and
evidence and its decision any consideration of the assumed value of the cost of
or obligation to carry out maintenance and repairs to be included in the
inclusive rent.
Thirdly,
although without any such material the committee concluded, as Mr Brown
analysed para 41 for my assistance, that the variable clause was unreasonable
because (a) in the context of substantial works in progress the fair rent could
be made unfair in relation to similar facts and (b) it could significantly
distort the committee’s assessment of the fair rent.
I have already
stated my reasons for regarding these conclusions as inappropriate and outwith
the committee’s powers.
No one of
these conclusions can properly be reached by the committee exercising its
functions in accordance with the statute. That A or B may equally benefit from
the cost of substantial capital works on the building (that is to say, for
example, by the installation of a new central heating system) does not of
itself mean that A with a ‘variable’ clause should not be charged more than B
whose rent has been agreed on an inclusive basis. Without much more analysis
than the committee had available to it such conclusions cannot be upheld.
In my opinion,
this construction of the words ‘terms as to the variation’ is the only one
consistent with the intentions of Schedule 19, paragraphs 2 to 6, the material
words of which I now read. These are all concerned with what I have called the
terms which provide for92
the assessment and payment of the variable contribution, that is to say, those
terms which I have held to be the terms to be considered under section 71(4).
Schedule 19 —
and again I summarise simply to indicate the important points as I see them —
reads as follows:
1(1). For the
purposes of this Schedule, a service charge is an amount payable by the tenant
of a flat as part of or in addition to the rent — (a) which is payable,
directly or indirectly, for services, repairs, maintenance or insurance or the
landlord’s costs of management; and (b) the whole or part of which varies or
may vary according to the relevant costs; and the relevant costs are the costs
or estimated costs (including overheads) incurred or to be incurred in any
period (whether the period for which the service charge is payable or an
earlier or later period) by or on behalf of the landlord or a superior landlord
in connection with the matters for which the service charge is payable.
. . .
2. The extent
to which relevant costs are taken into account in determining the amount of a
service charge payable for any period shall be limited in accordance with the
following paragraphs, and the amount payable shall be limited accordingly; and where
the service charge is payable before the relevant costs are incurred — (a) no
greater amount shall be so payable than is reasonable; and (b) after the
relevant costs have been incurred any necessary adjustments shall be made by
repayment, reduction of subsequent charges or otherwise.
3. Costs are
to be taken into account only to the extent that they are reasonably incurred,
and costs incurred on the provision of services or the carrying out of works
only if the services or works are of a reasonable standard.
There are then
more detailed provisions in paragraphs 4 and 5 substantially for the protection
of the tenant, including provisions for competitive estimates and for notice
and for the provision of information as to relevant costs. Indeed there is a
dispensing clause which enables the court if satisfied that the landlord acted
reasonably to dispense with any or all of the requirements. The whole of that
goes, as I have said, to the machinery, that is the assessment and payment of
the costs of the services provided, particularly and aptly costs of maintenance
and repair.
It is right to
record that in paragraph 42 of the decision which I have already read the
committee put on record that in all the circumstances of the case it considers
that the terms as to variation were so far reaching that they were rendered
unreasonable in relation to the subject regulated tenancy. Mr Morgan and Mr
Brown submitted that that was a supportable and indeed a conclusive finding
which the court should and could not disturb.
I suspect,
however — and in this I am reinforced by the submissions of counsel — that this
committee really wished to assert that the terms of the variation included the
possibility that in any one year it was open to the landlords, following the
contractual procedure for variation, to impose a whole year’s contribution to
maintenance and repair costs upon the tenants. It was this that led it to think
that the terms of variation were unreasonable. If that was what the committee
had wished to say it would have been simple to say so, though, of course, it
would have been necessary to consider that finding, if it had been made, with
proper regard to the obligations and limitations imposed by Schedule 19 and the
decision in the Finchbourne case. Those limitations might have made it
difficult, if not impossible, for the committee to have come to that
conclusion. Moreover, before it said that, if it had been minded to say that,
the committee would have to have investigated the issue of reasonableness with
the appellants’ witnesses instead of leaving it, as was done, on the
unsatisfactory basis that the landlords had not, in the two preceding years,
charged any maintenance costs to the tenants and without investigating, in
appropriate detail, the landlords’ intention so far as a fair and reasonable
application of the variable clause in the future was concerned.
This view of
the assumed purpose of the committee seems to me to be consistent with its
comments on ‘distortion’ in paragraph 41 and on making ‘the fair rent unfair’
to which I have already referred.
It is also
clear to me from paragraph 43 of the decision, which I have not yet read, that
the committee did tackle its task the wrong way round. It begins that paragraph
by saying: ‘Having reached a conclusion on the variable clause issue, the
committee looked at the latest known costs of providing the services but could
not accept the total figure submitted.’
Then the committee, in that paragraph, went on to canvass various items
of first category services and to conclude, broadly, that the amounts claimed
were either excessive or subject to offset of one kind or another. This, of
itself, is not an inappropriate exercise in valuation, nor can the committee be
criticised if it was to the terms of variation in relation to these matters
that they applied the attribution ‘so far-reaching as to be rendered
unreasonable’. But they include no reference whatsoever to repairs or
maintenance, save for items in relation to lifts and boilers included in a
total services calculation totalling some £550,142 (see the evidence of Mr
Bagnall recorded in the decision at paragraph 5) which the committee reduced,
because eg the costs for clearing the common parts were thought to be
unreasonably high and other items referred to in paragraph 43, to £459,606.
But, as I have said, not once there does there seem to be any reference to the
costs of repairs and maintenance and indeed the only reference to that is a
passing reference, for example to the boiler renewal programme, not as an item
of cost but as an item which caused some intermittent withdrawal of the central
heating and hot water supply and, in relation to the lift, a reduction to
reflect the admitted unreliability and additional use of them by workmen and
materials during the course of refurbishment of the block in the subsequent
flats. It goes on to say that in making a reduction the committee took into
account the fact that the schedule did not include an item for depreciation on
the newly installed lifts.
It is to be
noted that neither in Mr Bagnall’s calculations nor elsewhere in the evidence
was there any calculation — nor was any invited — of the potential liability
expressed as an annual figure for the tenant for general repairs and
maintenance, including, for example, structural repairs, replacement of plant
etc.
There is a
reference to this in the broadest terms in the evidence of Mr Adamson when he
spoke of ‘a total cost to date of £1 million and future unquantified costs of
refurbishing Park West’, but even that is nowhere to be found reflected in the
decision, by which I mean to say that the committee does not appear to have
included for that or any part of that amount in any one year or in the fair
rent calculations to which they came. And so, without any information and
without any identifiably true comparables, the committee proceeded to provide
for such items in an inclusive rent. It was, in my opinion, wrong to do so. In
its conclusions, which are set out in paragraphs 49 and following, the
committee says that it had regard to the fact that the rents determined would
no longer vary in respect of items of maintenance and services and took account
of substantial refurbishments to the block which offset some of the benefit in
the light of disturbance in the programme of modernising vacant flats which
would continue, to some extent, during the period of registration. The
committee then determined inclusive fair rents, as set out in the schedule, to
be registered exclusive of rates borne by the landlord but recoverable from the
tenant and setting out, in the noted amount, the amounts within the rent so determined
fairly attributable to the provision of services; not of course a noted amount
which is itself subdivided into services and repairs and maintenance.
It concludes
by saying: ‘The fair rents have been determined on the basis that the terms of
the tenancies, other than the rent, including the repairing obligations of the
parties, are those contained in the respective tenancy agreements.’
What, to my
mind, it should have done, having applied itself to what are, as I find, the
‘terms as to the variation’, was to consider whether or not it was satisfied
that those terms were unreasonable, bearing in mind that if variable terms were
included in the registered rent they were subject to Schedule 19 and to a ‘fair
and reasonableness check’ pursuant to the decision in Finchbourne.
In conclusion,
therefore, and by reference to the grounds of appeal, I am of the opinion that
under amended ground 2 the committee was wrong in holding that it had what was
described as a ‘residual discretion’ which justified it in the circumstances
set out in the decision in treating the terms as to variation as unreasonable.
Further, the
committee was in error in including in the ‘terms as to the variation’ the
items relating to repairs and maintenance listed in the Fourth Schedule, whereas
the terms as to the variation on a proper construction were only those terms
dealing with the assessment and payment of the variable contribution; and in
addition was in error under amended ground 1(b) in failing to pay any regard to
the restriction on the recovery of service charges imposed by Schedule 19 and
the decision in Finchbourne’s case.
Finally, under
ground 1(A)(a) and (b) the committee was in error in disregarding the
satisfactory operation of the ‘terms as to the variation’ since 1968 under the
tenancy agreements as evidence of93
reasonableness and in assuming a potential unfairness in the operation of the
terms which, in any event, was likely to be limited to three years being the
period then before the next review’ in the absence of any evidence thereof and
despite the statutory and other limitations on unreasonableness.
For all these
reasons these appeals, in relation to the unfurnished tenancies, are allowed
and I consider it appropriate to make an order such as that which was made by
Woolf J in Metropolitan Properties Co (FGC) Ltd v Good (1981) 260
EG 87 that the matter be remitted to the rent assessment committee for
reconsideration as appropriate having regard to this judgment. It may be
thought better that the committee be differently constituted.
No order was
made as to costs. Leave was given, if necessary, to appeal in respect of the
decision on the unfurnished flats.